Stock Count Software

Stocktaking is the task everyone postpones. Because everyone remembers the last time: the store closed for a day, staff counting and recounting, and by evening the numbers still don’t match — is it a real shortage, or did someone count the same box twice? Next year the story repeats, because between counts the records live a life of their own.

ERPJS is stock count software that turns the annual ordeal into a working routine. Partial counts by product group without stopping sales, a draft you can keep open for days, an automatic discrepancy report, and write-offs in a single document. Runs online; the free plan has no time limit.

Stock count in ERPJS — step by step

What the ERPJS stock count can do

How a stock count works in ERPJS

1. Create a count document — choose the warehouse and the scope: everything, a product group, or selected items.
2. Enter actual quantities — manually from a count sheet or with a barcode scanner, which speeds counting up several times. The document stays a draft until you finish.
3. The system compares actual vs recorded — shortages, surpluses and values per item are visible immediately, with a dedicated comparison report.
4. Post the result — shortages become a write-off, surpluses are booked back in. One document, and system stock matches the shelves again with cost recalculated correctly via FIFO.

Count part of the warehouse — keep selling

The main reason people hate stocktaking is the assumption that the store must stop. In ERPJS you can split the warehouse into groups and verify one group a week: drinks today, household goods next week, frozen the week after.

Within a month or two the whole warehouse has been covered with zero downtime, and discrepancies surface while they are still fresh — when you can actually reconstruct what happened. Small regular checks instead of one annual marathon: that is what working stock control looks like.

Beyond the count: everyday warehouse automation

• Receipts, transfers, write-offs — every stock movement is a document that updates balances instantly.
• Barcodes and labels — print labels from the system, find items fast with a scanner during receiving and counting.
• Serial numbers — full history per unit for electronics and equipment, including warranty terms.
• Minimum stock levels — a report shows which items are running out and how much to reorder.
• Multiple warehouses — transfers in one document, balances visible per location and in total.

The full picture of stock features is on the inventory management software page.

Who is it for?

A good fit: retail stores and chains, wholesale and e-commerce warehouses, service centres with spare-parts stock, small manufacturing sites.

Not a fit: large logistics hubs that need bin-level (address) storage — that is a job for specialised WMS systems.

How to start — 3 steps

1. Sign up — one minute on the registration page.
2. Product list — import from a spreadsheet via CSV or enter manually.
3. First count — enter actual quantities; they become the opening balances of honest stock records.

In fact, the first stock count is the fastest way to launch stock control: you count the warehouse and populate the system with real data at the same time.

FAQ

Run your first stock count →